DISTRICT 61 COUNCIL MEETING,
November 14, 2009 AT 11:00 AM

Copy of documents sent my the mail to club presidents

Dear District 61 Council Members,

As you are aware, the District 61 Fall Conference will take place at Château Bromont from November 13 to 15, 2009. Club Presidents and Club VPs of Education also each have a vote. This voting privilege is exercised at the conference’s District Council Meeting. This meeting will take place on Saturday, November 14 at 11:00 AM at Château Bromont, located at 90 Stanstead Road in Bromont, Quebec.

As President or VP of Education you have a voice and a responsibility to provide your district, District 61, with the direction it needs to improve our clubs, our areas, our divisions and our district.

Included with this e-mail are the:

• Agenda for the Council meeting on November 14, 2009
• District budget for the current year
• Year- end audit report for the year ended June 30, 2009
• Proxy forms (in both languages)

Proxies
Should you not be able to attend the Council Meeting, it is important that you vote. To facilitate this process, please find attached a proxy. If you cannot attend, please sign this proxy and pass it on to a member of your club who will be attending and can vote on your behalf. In this way your vote will count and you will help us manage the affairs of District 61.

To run our district we require a quorum. Therefore, we need your active participation: we need your vote. To achieve this objective, we need you to:

• be present at the Council Meeting and vote, OR
• sign and pass on your proxy to the representative of your club who will vote on your behalf

In order to vote, you must present yourself at the Credentials desk (this also includes those with a proxy) and you will be provided a ballot form.

Minutes of the business meeting at the 2009 Spring Conference
To help you fulfill your function as an executive, the minutes of the meeting at the 2009 Spring Conference will be available on our District Web site in a few days. We urge you to read and to print these minutes before the conference so that you will be aware of the latest developments in District 61. Also, a copy of these minutes will be e-mailed to you later this week. Please don’t forget to bring the minutes with you to the conference. Thank you.

Agenda for the business meeting at the District 61 Fall Conference
The agenda for the business meeting is enclosed. This agenda will also be made available to you on our District 61 Web site at the same time as the minutes. Please be sure to bring a copy of the agenda with you to the conference.

We look forward to seeing you all at the conference.

Sincerely,

Christine Levesque, DTM
District 61 Secretary (2009-2010)
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